Executive Administrative Business Partner 3, Office of the CEO

Overview We are seeking an exceptionally talented and highly experienced Executive Assistant Business Partner 3 to be an integral part of the Office of the CEO. This pivotal role is essential for driving the seamless operation and strategic execution within the CEO's office. The successful candidate will possess superior organizational prowess, mastery of strategic calendar management, and the ability to orchestrate complex meetings and initiatives. A proven relationship builder, the ideal candidate will be a proactive, high-impact problem solver who excels in a dynamic, high-stakes environment and is deeply committed to providing unparalleled operational and administrative support to the executive team.

Responsibilities

• Strategic Calendar Management: Proactively manage the complex and dynamic calendars, ensuring optimal use of time and alignment with Intuit's priorities.
• Board Operations: Support the full lifecycle of Board and Committee meetings, including scheduling years in advance and coordinating logistics for both remote and in-person events, such as educational sessions and dinners. Assist with the onboarding and off-boarding of Board members.
• Special Projects: Lead the end to end coordination of special projects and initiatives, partnering closely with the Sr. Manager, Office of the President. Develop and maintain project timelines, track progress, and ensure timely completion. Coordinate with various departments to gather information and resources. Provide regular status reports and communicate updates on project progress to stakeholders.
• Seamless Meeting Coordination: Orchestrate high-level meetings, including scheduling, agenda creation, and diligent follow-through on action items.
• Travel Planning: Coordinate domestic and international travel arrangements, meticulously handling itineraries, accommodations, and logistics.
• Expense Management: Prepare and submit expense reports accurately and promptly, adhering to Intuit's policies.
• Stakeholder Relations: Serve as the primary liaison between the Office of the CEO and internal/external stakeholders. Skillfully manage and prioritize incoming requests, escalating urgent matters as needed to ensure timely resolution. Build and maintain strong relationships, including coordinating with other executive assistants to ensure alignment across the leadership team and promote a "One Intuit" mindset.
• Executive-Level Communication Support: Collaborate on and prepare materials for executive meetings, board presentations, and company town halls, ensuring they reflect Intuit's brand and messaging. Assist in creating and reviewing reports, presentations, and other documents, ensuring accuracy, completeness, and adherence to Intuit's brand guidelines.
• Event Coordination: Organize and manage logistics for team offsites, strategic planning sessions, and other events, fostering a collaborative and productive environment.
• Continuous Improvement: Continuously evaluate and enhance administrative processes to increase efficiency and effectiveness. Identify opportunities for automation and digital transformation, aligning with Intuit's focus on innovation.

Qualifications

• A minimum of 10 years of experience as an Executive Assistant, with a proven track record of supporting C-level executives.
• High emotional intelligence and ability to build relationships at all levels.
• Experience in a fast-paced, high-growth environment (technology, SaaS, financial services is a plus)
• Highly proactive, with the ability to anticipate needs and effectively manage both upward and downward communication to ensure timely and accurate delivery of tasks.
• Trustworthy with demonstrated ability to exhibit a high degree of confidentiality and integrity and exercise excellent judgment at all times.
• Collaborative team player who enhances team performance and focuses on overall organizational success.
• Skilled at managing multiple priorities in a dynamic environment while maintaining composure and efficiency.
• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization.
• Advanced proficiency in Outlook calendar management and expert-level knowledge of Windows desktop applications, Microsoft Office, and Google Suite/Workspace.

Intuit provides a competitive compensation package with a strong pay for performance rewards approach. This position may be eligible for a cash bonus, equity rewards and benefits, in accordance with our applicable plans and programs (see more about our compensation and benefits at Intuit®: Careers | Benefits). Pay offered is based on factors such as job-related knowledge, skills, experience, and work location. To drive ongoing fair pay for employees, Intuit conducts regular comparisons across categories of ethnicity and gender. The expected base pay range for this position is: $61/hr - $80/hr