Executive Assistant, India Public Policy

Description Work hard and make history with Amazon’s International Public Policy and Government Affairs Team. An Executive Assistant to Vice President, Public Policy India will join a growing and dynamic team, that works across Europe, Middle East, Africa, India and Asia Pacific, in support of Amazon’s global consumer retail business. Like our business interests, our policy issues are broad, forward-thinking, and driven by what is best for our customers. The International Public Policy team works with a wide range of national, local, and supranational policymakers, industry organisations, and non-governmental organisations across numerous policy issues spanning the consumer and commercial environment.

Description – Role Amazon is seeking an exceptionally bright and motivated Administrative Professional with a strong history of high performance to support our India Public Policy Team, based in Gurugram. This role will support the effectiveness and efficiency, both internally and externally, of the Vice President, Public Policy India, as well as ensure smart business planning and coordination across the wider business and public policy teams.

This role requires outstanding skills in planning, time-management, and organization, superior attention to detail, an ability to meet tight deadlines and juggle multiple internal and external requests in a calm, friendly and efficient way. The successful candidate will be trusted to handle confidential and sensitive information, and be able to work professionally with senior business executives, government and public policy stakeholders. The ideal candidate will have experience of working well in a fast-paced, multi-stakeholder corporate or public policy environment.

A good sense of humor is critical, as is the ability to continually prioritize and change direction at a moment’s notice. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, be very strong in anticipating team, and react with appropriate urgency and action to unanticipated developments or situations.

Key job responsibilities

• Seamless administrative support to Vice President,Public Policy, India
• Management of complex calendaring and scheduling, requiring internal and external coordination
• Annual business calendar planning
• Management and submission of expense reports
• Organization of team meetings, and additional internal and external events as required
• Tracking and driving to completion of key deliverables, and follow-up on outstanding items
• Friendly and diplomatic handling of external partners and stakeholders
• Administrative and events support for external visits to Amazon

An Executive Assistant will be willing to travel internationally, based on business need. This position will be based in Gurugram reporting to Vice President, Public Policy, India.

Basic Qualifications

• Bachelor's degree in business, HR, or a related field
• 7+ years of executive assistant experience
• Experience with executive level calendar management, or experience managing multiple calendars
• Experience with domestic or international travel coordination, or experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel
• Written and spoken fluency in Hindi and English.

Preferred Qualifications

• Knowledge of Microsoft Office applications (Excel, Word, SharePoint, and PowerPoint)
• Experience in written and verbal communication skills to communicate with technical and non-technical audiences, including senior leadership
• Experience communicating clearly and effectively with different functional groups including senior business leaders, finance, HR and developers
• Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
• Experience handling confidential information and maintaining professionalism in dealing with senior executives
• Experience managing multiple complex projects and adapting to change
• Experience managing internal stakeholder relationships and working successfully across organizations and different cultures to deliver results requiring collaboration and coordination with multiple teams
• Experience with executive level calendar management, or experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel
• Familiarity with communication tools and project management software might also be beneficial.
• Excellent organizational abilities are crucial for managing the executive's schedule, arranging appointments, travel, expenses, budgets and keeping track of various tasks and deadlines.
• Being able to think on their feet and find solutions is valuable.
• Being proactive and taking the initiative to anticipate needs, suggest improvements, and take on additional responsibilities
• Experience of working across countries and time zones within a global organization.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how\-we\-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Company - ASSPL - Haryana

Job ID: A3205477