The Opportunity

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Department Summary: The AI & Autonomy Innovation Center (L130) is seeking an enthusiastic and talented Administrative Assistant to join the team in McLean. The successful candidate will be responsible for supporting the Director, division leadership, and our labs in a wide variety of detailed operational, organizational, financial, and administrative tasks that are essential to ensure the smooth operations of the division.

Roles & Responsibilities:

Work closely with and support a fast-paced & growing team in AI and Autonomy
Provide administrative support to mid-level and senior management including calendaring, routine tasks, and other general supports
Provide support to the AI Lab (scheduling tour requests, preparing for meetings, handling purchasing requests, and monitoring the budget)
Provide logistical support to department/division meetings, events & socials including meeting room bookings, calendaring, catering and other planning requirements
Collaborate with managers and HR to coordinate interview scheduling & logistics as well as onboarding and offboarding activities for staff
Develop presentation materials in support of department/division efforts
Prepare communications, such as memos, emails, reports and other correspondence
Maintain electronic and other records & archives
Provide support to staff in developing project deliverables, meetings & events
Provide support to staff in navigating MITRE corporate processes
Work with corporate teams to coordinate office space, workplace supports and staff equipment
Book travel arrangements & process expense reports for managers, as requested
Responsible for Pcard purchasing, finance/budget tracking, and relevant monthly accounting & property tagging
Monitor staff absences and time reports, patch updates, mandatory training
Coordinate monthly AI talks and presentations
Provide general support to visitors and events

Basic Qualifications:

Typically Requires a minimum of 5 years of related experience with a Bachelors Degree or 9 years of related experience in Lieu of a degree
Exceptional self-organization and time management skills with a proven ability to prioritize tasks efficiently and meet deadlines in high pressure situations
Experience with Workday System
Experience with Microsoft Office Suite skills (Word, Excel, Power Point, Outlook, OneNote), Teams and Microsoft SharePoint
Experience with self-organization and time management skills
Knowledge of core HR and Training processes
Excellent communications and interpersonal skills with the ability to collaborate effectively with colleagues at every level of the organization
This position requires a minimum of 50% hybrid on-site
Per the US Governments eligibility requirements, you must be a US Citizen to be considered for a security clearance

Preferred Qualifications:

Experience with Travel and Expense systems, Concur is preferred
Knowledge of Purchasing and Pcard Processes and systems or similar
Ability to provide technical editing support to materials generated by staff
Previous experience supporting a large, dynamic, fast paced team
Secret Clearance preferred
Knowledge of MITRE policies/procedures

This requisition requires the candidate to have a minimum of the following clearance(s): None

This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s): Secret

Salary compensation range and midpoint: $62,000 - $77,500 - $93,000 Annual

Work Location Type: Hybrid

Commitment to Non-Discrimination All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.

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Benefits information may be found here.

The Opportunity

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