Executive Assistant

Deloitte•Honolulu, HI

fulltime

Administrative

8+ years

About the role

Our Deloitte AI & Engineering team to transform technology platforms, drive innovation, and help make a significant impact on our clients' success. You'll work alongside talented professionals reimagining and reengineering operations and processes that are critical to businesses. Your contributions can help clients improve financial performance, accelerate new digital ventures, and fuel growth through innovation.

Work You'll Do As a Project Delivery Manager on the project, you will:

Manage executive communications and reception by screening calls/emails/visitors, prioritizing actions, routing items appropriately, and providing professional protocol support for senior visitors.
Maintain active stakeholder connectivity by coordinating routinely with internal staff and external partners (e.g., military organizations, industry, foreign representatives) to ensure smooth engagement and information flow.
Own executive calendar management for senior leaders, scheduling appointments, deconflicting conflicts, and proactively managing competing time demands.
Drive meeting readiness end-to-end by capturing complete appointment details, coordinating attendee requirements and read-aheads, and ensuring leaders have required materials and timely reminders.
Manage tasking and follow-through by preparing leader materials, routing requests in leader absence, tracking actions to completion, and escalating urgent items with concise context.
Control correspondence intake and distribution by applying routing rules, identifying items requiring personal attention, and ensuring required background and coordination are attached.
Quality-assure outgoing correspondence by editing for format and accuracy, obtaining clarifications, flagging deficiencies for correction, and ensuring signature packages are complete and compliant.
Coordinate travel and engagements by arranging end-to-end domestic/international travel (including DTS/JTR compliance), building trip folders and post-travel deliverables, and supporting conferences/social obligations logistics (invitations, reservations, seating, briefings, and tours).

The Team Deloitte's Government & Public Services (GPS) practice - our people, ideas, technology and outcomes - is designed for impact. Serving federal, state, & local government clients as well as public higher education institutions, our team of professionals brings fresh perspective to help clients anticipate disruption, reimagine the possible, and fulfill their mission promise.

Our Industry Solutions clients seek verticalized solutions that transform how they sell products, deliver services, generate growth, and fulfill mission-critical operations. The Industry Solutions offering delivers integrated business expertise with repeatable scaled technology solutions that are specifically engineered for each sector's IndustryAdvantageTM.

The Project Delivery Talent Model is designed for professionals with specialized skills that align to a current client need. Team members focus on delivering services to clients, without additional expectations related to business development or promotion. Their employment is tied to their role on a project, and they are eligible for a benefits package that is competitive for project delivery-focused professionals.

Qualifications Required :

Bachelor's Degree.
Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
8 + years experience as an executive assistant.
3 + years of experience supporting CFE-DM functions, priorities, programs, and organizational relationships.
Active Secret security clearance required
Ability to work onsite 100% of the time in Honolulu, HI.

Preferred:

Masters degree preferred.
SharePoint, and or Microsoft certifications perferred.

Information for applicants with a need for accommodation: https://www2\.deloitte.com/us/en/pages/careers/articles/join\-deloitte\-assistance\-for\-disabled\-applicants.html

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Deloitte, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $113,300 to $188,900.

You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.

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