Payroll Specialist

About The Role The Payroll Specialist plays a crucial role in ensuring the accurate and timely processing of payroll for an organization. Responsible for overseeing the area of responsibility, this professional manages the end-to-end payroll process, compliance with relevant regulations, and supports overall financial integrity.

Key Responsibilities Payroll Processing:

• Execute the complete payroll cycle, including data input, calculations, and distribution of employee salaries and benefits for the countries in scope.
• Ensure accuracy and compliance with local, state, and federal regulations regarding payroll and tax obligations.
• Ensure that the agreed payroll calendar is respected upstream and downstream.

Compliance

• Stay abreast of changes in payroll laws and regulations, implementing necessary updates to ensure compliance and mitigate legal risks. Work closely together with the benefit and reward team that local legal changes are applied to global programs and in line with the payroll provider.

Provider Management

• Oversee the day-to-day local relationship with the providers in the area of responsibility. Work closely with the provider to maintain a high quality.

System Management

• Work together with the payroll provider on optimization of the payroll systems and software, identifying opportunities for automation and efficiency improvements. Oversee the interfaces between the payroll system with the HCM system and the time management systems in the area of responsibility.

Reporting

• Generate and analyze payroll reports. Produce the statuary payroll reports accurate and timely and send them to the authorities.

Record Keeping

• Maintain precise and up-to-date payroll records, including employee information, hours worked, benefits, and tax withholdings in alignment with the center of expertise.

Problem Resolution

• Address and resolve payroll discrepancies or issues, working closely with other departments to ensure accurate and timely resolution.

Audit Support

• Collaborate with internal and external auditors to facilitate payroll audits, ensuring accuracy and completeness of records.

Continuous Improvement

• Identify opportunities for process improvement, streamline payroll procedures, and contribute to the overall efficiency of the payroll function.

Communication

• Communicate payroll related information to employees, addressing inquiries and providing assistance when needed.

Confidentiality

• Maintain the utmost confidentiality when handling sensitive employee information and payroll data.

About You Bachelor's degree in Payroll, Accounting, Finance or a related field, or postgraduate training.

Demonstrated experience in payroll management, with knowledge of payroll processes and regulations across different countries.

Experience in Australia & Newzealand Payroll is mandatory

Experience in provider management; prior work on the provider side is considered an asset.

Knowledge of payroll software and systems.

Analytical and problem-solving skills.

Communication and interpersonal abilities.

Experience working in multicultural environments.

Attention to detail and ability to maintain confidentiality.

The Payroll Specialist supports financial transparency and employee satisfaction within the organization.

Our company has a hybrid work model where the expectation is that you will be in the office at least three days per week About Swiss Re Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.

If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.

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