Accounting and Admin Executive

At myKaarma, we’re not just leading the way in fixed ops solutions for the automotive industry—we’re redefining what’s possible for dealership service centers. Headquartered in Long Beach, California, and powered by a global team, our industry-leading SaaS platform combines communication, scheduling, and payment tools in one seamless solution that keeps dealerships and vehicle owners connected. With myKaarma, every service interaction flows effortlessly, bringing good karma to customers and service teams.

Rooted in the principles of the Toyota Production System, we operate with precision, efficiency, and a relentless focus on continuous improvement to deliver a better experience for all. We’re looking for innovators, problem-solvers, and tech enthusiasts passionate about building solutions that people love to use. If you’re ready to make an impact in an industry ripe for change, join us at myKaarma and help shape the future of automotive service.

Role Description As an Accounting and Admin Executive , you will play a key role in the Finance team at myKaarma, working to assist the Finance and accounting manager with day -to-day activities. You will be responsible for main responsibilities in two to three key areas, e.g., assistance with book keeping, driving daily transactions, managing and overviewing and managing admin related work with admin staff etc. and will collaborate closely with Finance and accounting manager to ensure smooth office operations, accurate financial record-keeping, and effective coordination with internal teams, vendors, and service partners. This role offers the chance to work with a talented team and develop expertise in Accounting and office management.

How To Stand Out Here's a scenario to illustrate the innovative approach we value: Q: "What makes an exceptional Accounting and Admin Executive beyond technical accuracy?

We'd love to hear something like this… A: Technical accuracy is the baseline. For me, what makes someone exceptional is ownership, business understanding, and the ability to think beyond the immediate task. I believe my role isn’t just to record numbers correctly, but to bring clarity and stability to the organization. If I notice repeated follow-ups, reporting inconsistencies, or manual work that can be automated, I take initiative to suggest improvements. I also understand the importance of balancing speed with control. I can deliver under pressure, but I don’t compromise on process discipline. My goal is not just to “get it done,” but to build systems that reduce friction in the future. Key Responsibilities

• Accounting & Finance Responsibilities
• Coordinate with the Finance & Accounting Manager to maintain and update vendor records, bills, journal entries, and financial documentation.
• Assist in preparation, verification, and issuance of invoices; follow up on receivables and vendor payments to ensure timely collections and disbursements.
• Maintain accurate and up-to-date financial records including income, expenses, daily transactions, cash book, bank book, and general ledgers.
• Perform bank reconciliations and assist in resolving discrepancies.
• Support monthly, quarterly, and annual book closure activities.
• Review employee reimbursements and coordinate with employees to resolve open queries.
• Assist in statutory compliance activities including GST, TDS, and other regulatory filings.
• Coordinate with auditors and maintain required compliance documentation.
• Assist in preparation of MIS reports and financial summaries to support management decision-making.
• Monitor expense tracking and cost control initiatives.
• Support payroll coordination by providing required financial data and documentation.
• Office Administration Responsibilities
• Ensure smooth day-to-day office operations and administrative efficiency.
• Coordinate with vendors for office supplies, maintenance, housekeeping, utilities, and other service providers.
• Oversee procurement of office supplies and maintain proper inventory records.
• Maintain and update office asset registers and documentation.
• Supervise and coordinate administrative staff activities.
• Manage office records, filing systems (physical and digital), and document control processes.
• Assist in travel and logistics coordination in collaboration with HR and internal departments.
• Support onboarding logistics (workspace setup, access coordination, documentation).
• Handle courier management, incoming/outgoing mail, and official correspondence.
• Ensure compliance with company administrative policies and maintain a professional office environment.
• Support internal communication and coordination across departments when required.

Required Skills And Qualifications

• 1–2 years of relevant experience in accounting and office administration.
• CA Semi-qualified / CA dropout with articleship experience OR Bachelor’s degree in Commerce, Accounting, Business Administration, or related field.
• Strong proficiency in MS Excel, MS Word, and email communication.
• Working knowledge of accounting principles, bookkeeping practices, and administrative workflows.
• Basic understanding of GST, TDS, and statutory compliance requirements.
• Strong organisational, English communication, and multitasking abilities.
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to collaborate effectively with cross-functional teams in a structured and professional manner.
• High level of integrity, accountability, and confidentiality in handling financial information.

We value diverse experiences and backgrounds, so we encourage you to apply if you meet some but not all of the listed qualifications. Total Rewards at myKaarma Benefits At myKaarma, we offer a comprehensive Total Rewards package that extends beyond the base salary. Our commitment to competitive compensation includes bonuses and benefits that support both personal and professional well-being:

• Flexible Work Environment: We embrace a high-performance, flexible structure that values freedom and responsibility. Our “Highly Aligned, Loosely Coupled” model empowers teams to innovate and continuously improve using data-driven insights.
• Health and Wellness: Comprehensive medical, life, and disability benefits.
• Time Off: Generous vacation time to recharge and balance life outside work.
• In-Office Perks: Work in an agile office space with perks like ping-pong and foosball to unwind and connect, and offer on-site lunch, snacks, or refreshments.

Our Commitment to Inclusion At myKaarma, diverse perspectives drive innovation and success. We are committed to creating a safe, welcoming, and inclusive workplace where every employee feels valued and empowered and can do meaningful work. Our mission to deliver exceptional solutions to our clients is strengthened by the unique contributions and perspectives of our team members from all backgrounds.

As an equal opportunity employer, myKaarma prohibits any form of unlawful discrimination or harassment based on race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability, age, veteran status, or any other status protected by applicable laws in the regions where we operate. We adhere to all EEOC regulations and actively promote an environment that celebrates and supports diversity, equity, and inclusion for all.