Project Expense Coordinator with the VA

Job Description The Project Consultant is an entry-level project management role that manages deliverables throughout the implementation project, including plan milestones, forecasting and project schedules. The consulting role is instrumental in project tasks that uphold the mission and vision of the Certification & Trainer Lifecycle team to identify, train and deploy training talent for use on the VA EHRM project and internally as needed.

A qualified candidate will support project planning around the selection, placement, and resourcing of trainers across multiple training locations; providing coordination among third-party suppliers, internal contracting teams, and Certification to manage project planning including hours forecasting, and trainer travel costs.

This position requires exceptional attention to detail, strong recall ability for names and numbers, and proficiency in Microsoft Excel to ensure accurate tracking, reporting, and collaboration across the internal teams and the client where applicable. This new team member will take direction from the Certification Program leadership in support of all Certification project related activities.

Must be U.S. citizen and be able to obtain a Public Trust clearance once hired. Able to work irregular hours as needed and allowed by local regulations, including weekends and minimal yearly travel up to 25%. Those residing in the Kansas City, MO metropolitan area and within 50 miles of the Oracle location are not eligible for a remote worker designation.

Qualifications Work involves problem solving with assistance and guidance in understanding and applying company policies and processes. Gaining competence in own area and acquiring a higher-level understanding of independent role, processes and procedures.

• Bachelor’s degree or equivalent experience in a related field.
• 2-4 years of project coordination, training administration, vendor management, or related experience preferred.
• Exceptional attention to detail and recall ability for tracking names, numbers, and scheduling data.
• Proficiency to advanced skills in Microsoft Excel (including formulas, pivot tables, reporting, and data analysis).
• Ability to learn and use Oracle Proprietary people management tools effectively.
• Strong organizational and communication skills; proven ability to collaborate across teams and with external suppliers.
• Familiarity with project management tools, practices, or software a plus.
• Problem-solving ability with guidance; eagerness to learn and grow in project management, training operations, and fiscal/vendor coordination.

Key Competencies

• Accuracy and precision in data management and reporting.
• Strong collaboration and interpersonal skills across internal teams and external vendors.
• Ability to manage multiple priorities in a fast-paced environment.
• Analytical thinking and financial awareness in tracking hours, budgets, and costs.

Responsibilities RESPONSIBILITIES Trainer Resourcing & Project Coordination

• Assist in tracking project milestones, maintaining timelines, and escalating risks or delays as needed.
• Coordinate the selection, scheduling, and placement of trainers to meet training delivery needs across multiple locations.
• Participate in inter-team collaboration around trainer selection, training execution, and resource allocation around for goal setting and project management.
• Provide administrative support for training logistics, including communication, and reporting to managers.

Vendor & Fiscal Support

• Partner with task order owners and internal contracting team members to align trainer resourcing with fiscal requirements.
• Coordinate with third-party suppliers to monitor trainer assignments, hours, and utilization.
• Track and forecast trainer hours, resource needs, and travel costs to support accurate financial planning.
• Maintain detailed records of costs, schedules, and resource allocations for reporting and compliance.
• Assist in ensuring consistency, accuracy, and adherence to customer standards in all fiscal tracking and reporting activities.

Qualifications Disclaimer:

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates. Range and benefit information provided in this posting are specific to the stated locations only US: Hiring Range in USD from $27.07 - $54.13 per hour; from: $56,300 - $112,600 per year. May be eligible for bonus and equity.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle’s differing products, industries and lines of business.

Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following:

• Medical, dental, and vision insurance, including expert medical opinion
• Short term disability and long term disability
• Life insurance and AD&D
• Supplemental life insurance (Employee/Spouse/Child)
• Health care and dependent care Flexible Spending Accounts
• Pre-tax commuter and parking benefits
• 401(k) Savings and Investment Plan with company match
• Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
• 11 paid holidays
• Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
• Paid parental leave
• Adoption assistance
• Employee Stock Purchase Plan
• Financial planning and group legal
• Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.

Career Level - IC2

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