Administrative Assistant (contract)

Administrative Assistant (Contract) Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft. Summary This position offers the opportunity to provide high-level administrative support to senior leadership within a dynamic commercial training organization. The role serves as a critical liaison for executive-level calendar management, travel coordination, and operational support for multiple senior leaders. This position requires a detail-oriented professional who excels at managing complex schedules, coordinating logistics, and maintaining confidential information with the utmost discretion. The successful candidate will work within a fast-paced, global team environment that focuses on strategic customer training and education initiatives, providing exposure to enterprise-level operations and international business practices.

Job Responsibilities

• Manage and maintain calendars for four senior executives, including one General Manager and three Senior Directors, ensuring optimal scheduling and conflict resolution
• Coordinate and schedule team meetings and maintain the business calendar for the organization's rhythm of business activities
• Arrange comprehensive travel logistics for executive team members, including domestic and international travel coordination
• Process expense reports and manage reimbursement documentation for supported executives
• Prepare agendas and materials for staff meetings and leadership discussions
• Create presentation decks and supporting materials for team meetings and business reviews
• Generate headcount reports and track discretionary spending for the organization
• Order hardware and equipment as needed for team members
• Coordinate award certifications and recognition for work anniversaries and achievements
• Supervise general office duties including ordering supplies and maintaining records management systems
• Review and process invoices, reports, memos, and other business documents
• Analyze incoming communications to determine significance and appropriate distribution
• Provide event planning support for occasional onsite meetings and team gatherings

Requirements

• Minimum 6 to 8 years of progressive administrative support experience
• Proven experience supporting executive-level leadership, preferably at the General Manager level or equivalent
• Demonstrated experience managing complex calendars for multiple senior executives
• Background in coordinating domestic and international travel arrangements
• Experience processing expense reports and financial documentation
• High school diploma or GED required
• Expert proficiency in Outlook calendar management and scheduling
• Advanced knowledge of the office productivity software suite
• Strong verbal and written communication abilities
• Exceptional organizational skills with keen attention to detail
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong data security awareness and best practices
• Excellent time management and ability to prioritize multiple tasks simultaneously
• Customer service orientation and interpersonal effectiveness
• Ability to work independently with minimal supervision
• Strong follow-through and task completion capabilities
• Clear and concise note-taking abilities
• Event planning and coordination capabilities
• Leadership skills to provide support and guidance when needed

Additional Details

• Location: Seattle, WA (Onsite)
• Duration: 5 months
• Pay Range*: $29 - $33 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This Role Is Eligible For The Following Benefits

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms. AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options. In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law. *Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.*

• We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.