Americas Regional Space Planner

Hungry, Humble, Honest, with Heart. The Opportunity We are seeking a high-performing, detail-oriented Americas Regional Space Planner to join our Real Estate & Workplace (REW) team. This role is critical to optimizing office space across the Americas to support business growth, hybrid work strategies, and an exceptional employee experience. The ideal candidate thrives in a fast-paced, evolving environment and brings a strong mix of strategic thinking, operational execution, and cross-functional collaboration.

As the Americas Regional Space Planner, you will lead space planning initiatives, oversee move and change management activities, maintain CAFM and desk reservation systems, and partner closely with Facilities, IT, HR, and external vendors. You will play a hands-on role in shaping how our workplaces function today—and how they scale for the future.

About The Team At Nutanix, you will become part of the Space Planning and Design team, a close-knit group of four dedicated professionals. Our team thrives on collaboration, fostering an environment where diverse ideas can come together to create innovative space solutions. The synergy among team members is key to our success as we navigate the challenges of optimizing and designing spaces that enhance productivity and well-being.

You will report to the Global Director of Space Planning and Design, who is committed to nurturing talent and driving collaborative projects. The work setup is hybrid, requiring you to come into the office 3 days a week or as needed, allowing for flexibility while maintaining strong team connections. There are travel requirements for the role, which will involve approximately 20% travel to meet and collaborate with teams and stakeholders across various locations.

Your Role Space Planning & Strategy

• Analyze space requirements, headcount forecasts, and interdepartmental relationships to ensure efficient and effective space utilization.
• Develop and implement space planning strategies aligned with company goals, workplace standards, and hybrid work policies.
• Prepare accurate space utilization reports, test fits, and floor plans to support business decisions.
• Identify opportunities for optimization and cost savings related to space and furniture usage.

Operations & Systems

• Own the accuracy and ongoing maintenance of floor plans, occupancy data, and seating assignments within the CAFM system.
• Partner with Facilities teams to establish and maintain standardized processes for space data updates.
• Support the rollout, adoption, and ongoing management of the desk reservation system, including employee education and engagement strategies.
• Conduct regular site walks and audits to ensure physical spaces align with system data.

Moves, Changes & Projects

• Plan and coordinate office moves, team reshuffles, renovations, and furniture changes.
• Collaborate with architects, designers, and consultants to deliver functional, efficient workplace layouts.
• Incorporate best practices into move projects and continuously improve processes to enhance the employee experience.
• Identify risks or constraints early and escalate issues to leadership when needed.

Vendor & Financial Management

• Procure and manage vendors (furniture, electrical, cabling, installation, etc.) as required.
• Review, approve, and reconcile invoices in partnership with internal finance and procurement teams.
• Ensure vendor work aligns with scope, budget, and Nutanix standards.

Communication & Stakeholder Engagement

• Serve as a key point of contact for space planning needs across the Americas.
• Communicate clearly and professionally with employees, managers, leadership, and external partners.
• Monitor work order systems and Slack channels, prioritizing critical requests and ensuring timely follow-up.

Compliance & Standards

• Ensure all space planning solutions consider safety regulations, accessibility, ergonomics, and workplace standards.
• Adhere to all company policies, including ethics, business practices, time, and expense guidelines.

What You Will Bring

• 5–7 years of experience in corporate space planning, interior design, architecture, or a related role.
• Experience in commercial workplace design and space planning.
• Strong understanding of architectural drawings, furniture systems, and workplace planning principles.
• Proficiency in CAD and space planning/CAFM tools.
• Advanced proficiency in Microsoft Excel; strong working knowledge of Microsoft Office, Google Workspace, and Adobe Suite.
• Proven ability to analyze data, solve problems, and develop practical, well-reasoned solutions.
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
• Strong interpersonal skills with the ability to engage effectively with executive-level stakeholders.
• Self-starter with a customer-service mindset and the ability to work independently with minimal supervision.
• Adaptable, flexible, and comfortable operating in a dynamic, changing environment.

Work Arrangement Hybrid: This role operates in a hybrid capacity, blending the benefits of remote work with the advantages of in-person collaboration. In locations where our workplace policy applies (i.e. San Jose, Durham, Mexico City, Bangalore, Pune, Hoofddorp, Belgrade, Barcelona, Singapore, Sydney and Tokyo), employees are expected to work onsite a minimum of 3 days per week to foster collaboration, team alignment, and access to in-office resources. Workplace type may vary based on location and team requirements. Please speak with your recruiter for details. Additional team-specific guidance and norms will be provided by your manager.

The pay range for this position at commencement of employment is expected to be between USD $ 106,000 and USD $ 212,400 per year.

However, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. Our application deadline is 40 days from the date of posting. In good faith, the posting may be removed prior to this date if the position is filled or extended in good faith.