Executive Assistant, ORD Product

Get to know Okta Okta is The World’s Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences.

Join our team! We’re building a world where Identity belongs to you.

The Executive Assistant will join the Okta Research & Development Team (ORD) and support two VPs of Product Management with a wide range of administrative, logistical, and project-related duties. As an Executive Assistant, you play a crucial role in the business's success, and we are looking for someone who has experience working cross-functionally with partners throughout the organization.

Responsibilities include:

• Manage calendars from a daily, weekly, and monthly perspective to maximize time effectiveness, and support our executives and their organizations be successful.
• Coordinate All Team meetings, including collecting and confirming the agendas, building slides, aligning presenters, and managing other meeting logistics.
• Complete all executive expenses in a timely and complete way.
• Drive special projects and events, including team offsites.
• Own and help manage the rhythm of the business in close partnership with the leadership team. This includes ensuring meeting agendas match business priorities, taking notes, and following up on action items.
• Manage recurring communication routines to ensure teams stay aligned and engaged.
• Meet deadlines by maintaining an organized approach and prioritizing and coordinating multiple work activities in a fast-paced environment.
• Identify opportunities to improve how teams work.
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup for vacation/illness.
• Assist with travel planning and coordination, as well as special events.
• Assist with organization communications to help ensure clarity and alignment.
• Handle confidential information discreetly.

Your qualifications and experience:

• A minimum of 3+ years of work experience as an Executive Assistant supporting multiple leaders.
• Excellent time management skills and attention to detail.
• Experience with building presentations in Google Slides.
• Flexibility working independently or partnering with a variety of teams, with flexibility to travel as needed (up to 10%).
• Proven ability to interact with senior team members, vendors, customers, and leaders.
• Ability to be flexible in response to changing priorities and needs.
• Experience with arranging schedules and logistics and, at times, across multiple time zones, with expertise in productivity and collaboration tools such as Google Workspace, Slack, and Zoom.
• Ability to work on multiple projects, lead priorities, and accurately set expectations.
• Strong communication, planning, organizational, and analytical skills.
• Excellent verbal and written communication skills.
• Willing to learn or have experience in the following areas is a bonus.

• Experience in running reports and exporting data into gSheets
• Experience in project management

What you’ll need to be successful:

• Adaptable – has demonstrated flexibility in the face of change.
• Organized - has good time, space, and task management skills.
• Proactive - has the ability to foresee problems and prevent them by taking action.

This role is considered hybrid with the expectation to come into the SF office as needed and also be present for onsites and team events. # LI-hybrid

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The annual base salary range for this position for candidates located in the San Francisco Bay area is between:

$117,000—$175,000 USD

Below is the annual base salary range for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.

The annual base salary range for this position for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York, and Washington is between:

$104,000—$156,000 USD

What you can look forward to as a Full-Time Okta employee!

• Amazing Benefits
• Making Social Impact
• Developing Talent and Fostering Connection + Community at Okta

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/.

Some roles may require travel to one of our office locations for in-person onboarding.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.

If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation.

Notice for New York City Applicants & Employees: Okta may use Automated Employment Decision Tools (AEDT), as defined by New York City Local Law 144, that use artificial intelligence, machine learning, or other automated processes to assist in our recruitment and hiring process. In accordance with NYC Local Law 144, if you are an applicant or employee residing in New York City, please click here to view our full NYC AEDT Notice.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at https://www.okta.com/legal/personnel\-policy/.