Facility Executive- soft

KEY TASK AND RESPONSIBILITIES:

• To deliver high quality, prompt Accounting Services in support of CLIENT SITE, customers’ business needs in a safe working environment.
• To liaise with the customer’s representative regarding all matters outside of agreed delegated levels of authority.

Specifically:

Scope of Work Requirement Indicators

Accounting

• To receive and handle incoming invoices.
• To verify and submit invoices to client for approval.
• To settle the invoice and prepare reports to the customer
• To report any ad hoc/non predictable expenses.
• To follow up with the customer for payments to vendors.
• To assist the facility manager during customer audit.
• To assist Duty Manager in Maintaining MIS of consumable stock.
• To Maintain PO/Vendor List/Rate lists/Agreements/AMC records.
• To own SEZ procedures in Asset Management and relevant records.
• Handling Petty Cash and relevant records.
• Pre-approved accounting procedure
• Monthly expenses report
• No Backlog of invoices
• Vendor Payments

Record Management

• Ensure all relevant documents including SEZ mandatory records are filed and managed.
• Maintaining statutory records of Vendors.( ESIC/PF/VAT etc)
• filing system
• Vendor Payment and Statutory records.

Reports

• To generate daily, weekly, monthly reports and MIS as requested by the client.
• Reports generation and Submission as per clients’ timelines.

Scope of Work Requirement Indicators

Inventory Management

• Adapting SEZ (if applicable) processes and systems to meet Client requirements and agreeing with client representative
• Implementing Various processes and systems
• Training subordinates on processes and systems.
• Compliance with processes and systems
• Systems Manual.
• Staff Training Records complete and up-to-date.
• No Non-Conformance Reports (NCRs).

Account Ledger

• To assist the facility Manager and Customer in preparing annual budget by maintaining all Ledgers.
• Approved budget
• Monthly expenses report
• Quarterly review

Purchasing

• To prepare and submit purchase request for customers approval
• To assist the facility manager in procurements from approved supplier and ensure they are delivery on time with accurate quantity
• Purchase Request
• Purchase Order

Accountabilities

• Successful implementation of pre-approved accounting practices.
• Vendor Payments.
• Monthly measurement of achievement of Key Performance Indicators
• Assist in preparation of annual budget.
• Assist in procurements
• Generation of MIS and reports.
• Ensure all accounting practices are met.
• Apart from all the above you will also be responsible for Conference / Meeting room / Pantry & Board Room Management, Issue Base Management.