Executive Assistant - EA SPORTS Publishing
Electronic Arts (EA)•Redwood City, CA
fulltime
Administrative
5+ years
Description & Requirements Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen.
Position Overview: As the Executive Assistant you will serve as a trusted partner and operational backbone supporting two senior leaders responsible for Global EA SPORTS Publishing and Brand Marketing and Communications. You will serve as a force multiplier, anticipating needs, driving focus, ensuring seamless execution of daily operations across a complex global business and representing these leaders with professionalism and discretion. The position is based at our Redwood City headquarters with a hybrid work model and expected to be in office T, W, Th weekly with flexibility to support 5 days in office as well as occasional travel as needed.
Beyond calendar and logistics management, this role ensures executive readiness for high stakes internal forums, external industry moments, partner engagements, and brand facing visibility. The right candidate anticipates needs, protects time, increases clarity, and brings calm control to a fast-moving environment.
Responsibilities Calendar & Meeting Management: Maintain full ownership of executive calendars, scheduling and confirming meetings, preparing agendas, securing meeting spaces, and ensuring the Executives are well-prepared.
Executive Prioritization: Maintain a rolling priority list with executives, proactively identify conflicts, risks, or overload and course correct early to ensure focus time.
Travel Coordination: Arrange complex domestic and international travel, including visas, itineraries, accommodations, and logistics.
Event Management: Collaborate in end-to-end preparation for industry events, partner summits, media moments, investor forums, and internal team meetings and events ensuring briefing materials are complete, as well as all operational logistics are covered.
Expense & Financial Management: Track and process travel expenses, reimbursements, credits, and financial reconciliations through internal systems. Manage invoicing, associated purchase requisitions and budget tracking as needed.
Collaboration: Serve as an important liaison between executives, company partners, and external partners to facilitate workflow.
Office & Facilities Support: Coordinate IT and Facilities requests, manage procurement processes, and ensure smooth operational support.
Exec Assistant community: Partner with the Global XO and EA SPORTS Executive Assistant community to coordinate coverage, support our in-office presence, and demonstrate indirect leadership for this team.
Qualifications & Skills 5 years + experience as an Executive Assistant supporting C-suite or senior leadership in a matrixed or transformation environment. Comfortable operating in a room with senior leaders and external partners.
Calm under pressure with strong prioritization instincts. Rapid ability to adapt/flex in changing environments
Organized, attentive to detail, strong problem-solving skills, and proactive mindset without losing sight of larger goal
Able to quickly build and maintain trust with leadership, partners, and peers.
Demonstrated experience preparing leaders for high-visibility external engagements
Exceptional written and verbal communications skills
Impeccable discretion and judgment. Ability to maintain complete confidentiality
Experience managing travel logistics and processing expense reports.
Experience driving events and fostering a team environment.
Advanced in Microsoft Office, Google Suite, and familiarity with tools like Oracle and expense management systems.
Knowledge of procurement and office management processes.
Pay Transparency - North America Compensation And Benefits The ranges listed below are what EA in good faith expects to pay applicants for this role in these locations at the time of this posting. If you reside in a different location, a recruiter will advise on the applicable range and benefits. Pay offered will be determined based on a number of relevant business and candidate factors (e.g. education, qualifications, certifications, experience, skills, geographic location, or business needs).
PAY RANGES
Pay is just one part of the overall compensation at EA.
In the US, we offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full-time employees. Certain roles may also be eligible for bonus and equity.
About Electronic Arts We’re proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth.
We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well-being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do.
Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.