Workplace Experience Receptionist

Cohesity is the leader in AI-powered data security. Over 13,600 enterprise customers, including over 85 of the Fortune 100 and nearly 70% of the Global 500, rely on Cohesity to strengthen their resilience while providing Gen AI insights into their vast amounts of data. Formed from the combination of Cohesity with Veritas’ enterprise data protection business, the company’s solutions secure and protect data on-premises, in the cloud, and at the edge. Backed by NVIDIA, IBM, HPE, Cisco, AWS, Google Cloud, and others, Cohesity is headquartered in Santa Clara, CA, with offices around the globe.

We’ve been named a Leader by multiple analyst firms and have been globally recognized for Innovation, Product Strength, and Simplicity in Design , and our culture.

Want to join the leader in AI-powered data security? Job Description We are seeking a highly professional and service-oriented Executive Coordinator to be the first point of contact at our Pune Balewadi Office. This individual will play a pivotal role in creating a welcoming and seamless experience for employees, executives, customers, and visitors. The ideal candidate thrives in a fast-paced, high-visibility environment, balancing front-of-house presence with behind-the-scenes operational support.

This is a unique opportunity to represent our company at the highest level, working at the intersection of workplace and customer experience. As Coordinator, you will play a central role in shaping the first and lasting impressions of our Pune Balewadi Office.

HOW YOU'LL SPEND YOUR TIME HERE: Reception & Guest Experience

• Serve as the face of our headquarters, providing a polished, warm, and professional welcome to employees, customers, and guests.
• Greet and host VIP visitors with exceptional professionalism and discretion.
• Manage reception operations, including visitor registration, badging, and lobby readiness.
• Help with reserving meeting rooms and event venues.
• Assist with visitor parking arrangements, ensuring a smooth and stress-free arrival experience.
• Support Executive Briefing Center (EBC) events, ensuring guest experience is seamless from arrival to departure.
• Anticipate and respond timely to guests, Executives, and EAs’ needs with service excellence.
• Always maintain a professional dress code and appearance, projecting the company’s values and brand.

Executive & Customer Support

• Partner with Sales, Customer Success, and Executive teams to prepare for customer briefings, executive meetings, and leadership events.
• Support logistics for customer visits, including room set-up, catering, AV, and materials.
• Provide on-the-ground support during EBC sessions and executive meetings.

Operations & Vendor Management

• Liaise with Workplace, Security, and IT teams to maintain a professional and safe environment.
• Coordinate with vendors (food & snack, janitorial, AV, etc.) to ensure service standards are met.
• Track supplies and oversee lobby/event area readiness.
• Assist with administrative work such as expense management, FedEx shipping & receiving, front desk deliveries.

Event & Culture Support

• Assist in execution of onsite events, employee engagement activities, and leadership town halls.
• Provide administrative and logistical support for company meetings and celebrations.
• Contribute to creating a vibrant and welcoming workplace culture.

WE'D LOVE TO TALK IF YOU HAVE MANY OF THE FOLLOWING:

• 5+ years of experience in a receptionist, front-of-house, executive assistant, or hospitality role; tech or high-profile corporate HQ experience strongly preferred.
• Strong organizational skills with the ability to multitask and manage competing priorities.
• Experience with visitor management systems, badging processes, and parking coordination.
• Proficiency with Microsoft Office tools or similar and Workplace systems (visitor management, room booking, etc.).
• Outstanding interpersonal and communication skills - both verbal and written - with executive presence and professionalism.
• Demonstrated discretion, reliability, and ability to handle confidential information.
• Ability to remain calm, proactive, and adaptable in fast-changing or high-pressure environments
• A role model for professional conduct, positive energy, and team collaboration
• Ability to be on-site every day from 9am to 6pm, and flexible in supporting occasional after-hours events and during weekends if required.
• Ability to lift up to 5–10 lbs and move supplies as needed for events.
• Alignment with our RADIO values (Respect, Authenticity, Deliver, Innovation, Customer Obsession).
• Demonstrated ability to leverage AI tools to enhance productivity, streamline workflows, and support decision makin

What We’re Looking For:

• A hospitality mindset: warm, professional, and service-oriented.

Detail-oriented operator: anticipates needs, delivers precise results.

• A collaborative teammate: works across Workplace, People, Security, IT, and Executive teams.
• A brand ambassador: projects the culture, values, and professionalism of our company to everyone who enters our Pune Balewadi Office.
• Demonstrated ability to leverage AI tools to enhance productivity, streamline workflows, and support decision making.

**Data Privacy Notice for Job Candidates:

For information on personal data processing, please see our* Privacy Policy .* **Equal Employment Opportunity Employer (EEOE)

Cohesity is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by law.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at 1-855-9COHESITY or* talent@cohesity.com for assistance.* **In-Office Expectations

Cohesity employees who are within a reasonable commute (e.g. within a forty-five (45) minute average travel time) work out of our core offices 2-3 days a week of their choosing.** Interested candidates based outside of the designated areas are welcome to apply, provided they have the right to work in the job location.