Senior Financial Analyst

Job Summary

The Accounts Payable Senior Analyst is responsible for accurate and timely

processing of vendor invoices, payments, and reconciliations. This role requires

hands-on experience in Oracle NetSuite, vendor master management, invoice

processing experience, journal entry posting, and month-end close activities.

The candidate will collaborate closely with the finance team to maintain the

integrity of financial records, strengthen internal controls, and support overall

financial operations.

Key Responsibilities

a. Vendor Master Management (Mandatory)

Onboard new vendors into the system, including collection and

validation of vendor documentation (W-9, GST, VAT, MSME, and other

applicable tax documents).

b. Maintain accurate and up-to-date vendor master records, including

contact details, payment terms, and banking information.

c. Process banking details amendments following the company's vendor

bank change validation process, including verification and approval.

d. Inactivate vendors in the system based on certain threshold setup, work

with compliance and procurement to deactivate those vendors in the

system.

e. Communicate with vendors regarding payment inquiries, statement

reconciliations, and onboarding requirements.

2. Invoice Processing

a. Receive, review, and verify vendor invoices and check requests against

purchase orders and supporting documentation – process the invoice

based on the process defined in Oracle NetSuite.

b. Identify and resolve invoice discrepancies, mismatches, or missing

documentation, etc – work with the business partners (internal &

external) and resolve the invoices on hold timely.

3. Payment Processing

a. Be a back-up for payment partner to prepare the payment batches for

ACH payments and wire transfers in Oracle NetSuite.

4. Account Reconciliation

a. Reconcile accounts payable transactions and sub-ledger balances on a

regular basis.

b. Monitor accounts to ensure payments are current and outstanding

liabilities are accurately reported.

c. Assist with vendor statement reconciliations and resolve aged open

items promptly.

5. Bank Reconciliation (Mandatory)

a. Perform regular bank reconciliation statements (BRS) by matching

system transactions against bank statements.

b. Identify and investigate unreconciled items, including timing

differences, uncleared payments, and unapplied receipts.

c. Maintain reconciliation records and ensure timely clearance of open

items.

6. Journal Entry Posting (Mandatory)

a. Prepare and post journal entries (JEs) in Oracle NetSuite related to

accounts payable transactions, accruals, prepayments, and adjustments.

b. Ensure all journal entries are supported by appropriate documentation

and approvals.

c. Maintain proper classification of expenses across cost centres,

departments, and GL accounts.

7. AP Month-End Closing & GL Reconciliation (Mandatory)

a. Support and execute AP month-end close activities within defined

timelines, including prepaid, accrual runs, cut-off reviews, and ledger

clean-ups.

b. Prepare and reconcile AP-related General Ledger accounts, ensuring

sub-ledger and GL balances are in sync.

c. Coordinate with the broader finance team to ensure timely and accurate

financial reporting.

8. Financial Reporting & Audit Support

a. Assist with the preparation of financial statements, management

reports, and audit schedules.

b. Provide supporting documentation and responses to internal and

external audit queries.

c. Generate and analyze accounts payable reports to support financial

decision-making.

9. Compliance & Controls

a. Ensure compliance with company policies, procedures, and delegation

of authority (DOA) frameworks.

b. Adhere to statutory requirements including TDS, TCS, GST, and

MSME regulations as applicable.

c. Maintain accurate and organized historical records for audit and

compliance purposes.

d. Support the implementation and ongoing maintenance of internal

controls across the AP function.

10. Continuous Improvement

a. Identify opportunities for process improvement across invoice

processing, vendor management, and reconciliation workflows.

b. Stay current with industry best practices, regulatory changes, and

system enhancements in Oracle NetSuite.

c. Contribute to the documentation and maintenance of AP Standard

Operating Procedures (SOPs).

Qualifications

Education

a. Bachelor’s degree/MBA/M. Com/CA inter with 5 years’ experience in

Accounting, Finance, Business Administration, or related field.

Experience

a. 8-10 years of accounts payable experience required.

b. Mandatory: Hands-on experience with Oracle NetSuite (AP module,

JE posting, vendor master, and reporting).

c. Demonstrated experience in end-to-end invoice processing, payment

runs, and vendor management.

d. Practical experience in bank reconciliation, AP month-end close, and GL

reconciliation.

Key Attributes

a. High degree of ownership and accountability in managing deadlines.

b. Ability to work effectively in a fast-paced, high-volume environment.

c. Strong analytical mindset with a focus on accuracy and process

discipline.

d. Team player who can collaborate cross-functionally with procurement,

finance, and business teams