Associate Director, Facilities

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Trinity Life Sciences is a global life sciences strategic consulting company. We provide the targeted information that gives our clients a vital competitive edge. We are experts in formulating strategic insights through intensive analysis and fact-gathering. Our goal is to help our clients succeed in today’s competitive environment.

We’ve developed long-term relationships with a wide range of leading pharmaceutical, biotech, medical devices, and diagnostic companies. Our clients are among the most successful firms in the industry, whose global reach impacts the lives of millions of people and patients around the world. As a strategic consulting company, our approach is designed to provide our clients with the vision and thoughtful groundwork they need for precise decision making. This includes identifying performance issues, pinpointing areas for growth, highlighting market opportunities, and answering market needs. Our company is located just outside of Boston, MA with offices across the US and the Globe.

Position Responsibilities

Trinity Life Sciences is seeking a motivated Associate Director of Facilities to join our energetic support team. As part a key leader of our office operations team, you will work a hybrid in-office schedule at the HQ location and manage the facilities staff and Trinity’s North American properties. Your role will consist of ensuring the North American offices are well maintained, supplied and functioning properly through the facilities manager and support team. Additionally, this role is responsible to lead the search, buildout and associated move for all lease expansions in North America. The ideal candidate must have a keen sense of time management, organization, and attention to detail. This individual must possess the ability to undertake a variety of office support tasks with care and discretion while incorporating new and effective ways to achieve better results. The ability to make decisions and find answers are also vital attributes for this position. Specifically, you will be responsible for;

Department & Facilities Management (75%) :

• Work cross functionally with IT and Onboarding as well as other internal teams to ensure processes are streamlined for new and existing hires in all locations.
• Work with internal and external legal counsel on lease terms and final approvals
• Lead & manage facilities projects such as buildouts, furniture deliveries, onsite amenities & perks
• Lead evaluation and negotiation with new facilities vendors
• Liaise regularly with upper management and local leadership in relation to budget building, space planning, policy and systems implementation
• Take part in local internal initiatives as onsite support such as DEI, Green Team, Trinity Gives Back, and more!

Team Management (25%) :

• Host regular cadence of check in meetings with the facilities team and upper management relaying strategic initiatives
• Escalate issues and concerns to the VP of Facilities as necessary
• Continue to evaluate, build and develop the skillset & functionality of the entire team

Experience Minimum Requirements:

• 5+ years of facilities management experience
• Must have experience with leading a team & working with direct reports
• Annual budgeting, leases negotiation and construction oversight a must
• Solid experience to identify, analyze, and solve problems with creative solutions
• Skilled and experienced in the art of organization and time management
• Demonstrated success in being tuned in to leaders, managers, peers, and others for relationships and strong teamwork purposes
• Experience juggling multiple tasks and meeting deadlines

Knowledge, Skills, Abilities

• Excellent written and oral communication skills
• Easily and professionally interacts with varying levels in and outside the organization, as a positive representative of the team
• Proficient in Microsoft Office products, including Word, Excel, PowerPoint and Outlook
• Accurate, detailed, and organized
• Solid judgement and discretion in relation to sensitive/confidential information
• Self-motivated, takes initiative and pride in running a smooth office operation
• Initiative and willingness to assume additional responsibilities as needed beyond the scope of job duties

About Trinity Trinity powers the future of life sciences commercialization through the fusion of human and artificial intelligence. By blending deep therapeutic expertise and trusted human ingenuity with a purpose-built technology platform, Trinity accelerates clarity and confidence at every step of the commercialization journey—from pre-launch to scale to loss of exclusivity. For more than 30 years, the world’s leading pharmaceutical, biotech, and medtech companies have relied on Trinity’s foresight, execution, and partnership to deliver confident product launches, decisive market advantage, and measurable patient impact. During that time, Trinity expanded from its first office in Waltham, MA to 1,300 professionals across 14 offices and five continents, setting new industry standards in quality, responsiveness, and client partnership. For more information, visit Trinity at www.trinitylifesciences.com.

Trinity’s salary bands account for a wide range of factors that are considered in making compensation decisions including but not limited to skill sets and market demand for skills; level of experience and training; specific qualifications, performance, time in role/company, geographic location, and other business and organizational needs. A reasonable estimate of the current range is $140,000-$165,000 . In addition to your base salary, you will also be eligible for an annual discretionary performance bonus.

Trinity’s Commitment to Inclusion & Engagement (I&E) Trinity Life Sciences is an equal opportunities employer and welcome applications from all qualified individuals. At Trinity, inclusion and engagement are at the heart of how we work and grow together. We’ve evolved from a traditional “DEI” framework to Inclusion & Engagement (I&E)—a model that moves beyond representation to focus on connection, collaboration, and shared purpose. Every role at Trinity plays a part in fostering an environment where all employees feel valued, respected, and empowered to contribute fully. By embedding I&E principles into our culture, we ensure that belonging and engagement are not standalone initiatives—they are part of how we build teams, make decisions, and deliver excellence every day. Trinity will not tolerate any form of discrimination or harassment and encourages applicants of all ages and identities. For more information about Trinity’s commitment to Inclusion and Engagement please visit Inclusion & Engagement | Culture of Belonging at Trinity Life Sciences.