Office & Facilities Administrator (Contract)

Eightfold is a global leader in an AI-native enterprise talent platform, trusted by the world’s largest & most respected Fortune 500 organizations. Our platform is built from the ground up, operating at scale across Azure and AWS, deployed in multiple regions globally, including IL4-compliant environments for the US Government, supporting users in 100+ countries and 30+ languages. Today, Eightfold is at the forefront of agentic AI, delivering intelligent agents that actively drive outcomes across hiring and talent workflows, while much of the industry is still experimenting with prototypes. Backed by over $410M in funding and valued at $2B+, we are defining the next era of agentic talent systems.

What sets Eightfold apart is not just the technology & our mission, but the team behind it. We are a deeply technical, execution-driven organization that values ownership, collaboration, and high standards. Our engineers, product leaders, and go-to-market teams work closely together — in person and across functions — to build systems that scale in the real world. If you’re excited to work on hard problems, move with urgency, raise the bar every day, and help build agentic systems that transform how the world works, Eightfold is the place to do it.

About The Role We are looking for a proactive and detail-oriented professional to manage our Noida office workplace and operations. This is a one year contract, 100% on-site role requiring physical presence in the office 5 days a week. The ideal candidate will spend approximately 70% of their time on Office Administration, Facilities, and IT Operations support, and 30% on HR Operations and Employee Engagement. You will be the face of our Noida office, ensuring a seamless work environment and a vibrant employee culture.

What You Will Do

• Office Administration, Facilities & IT Ops
• Facility Management: Manage daily administrative activities for the Noida office. Ensure the facility is well-maintained, hygienic, and meets health & safety standards; with additional support for the Bangalore office as needed.
• Vendor & Inventory Management: Oversee office supplies, pantry stock, and housekeeping. Manage vendor relationships, negotiate contracts, and ensure timely invoice processing/payments.
• IT Operations Support: Act as the on-ground point of contact for IT assets. Manage the physical inventory of laptops and accessories, coordinate repairs with vendors, and assist the central IT team with asset allocation during onboarding/offboarding.
• Hospitality: Manage hospitality for all office visitors and guests. Coordinate and execute company events, celebrations, and team gatherings in collaboration with the People Team.
• Food & Beverage: Coordinate food and beverage arrangements and manage general office upkeep.
• HR Operations & Employee Engagement
• Employee Lifecycle Management: Support end-to-end onboarding and offboarding logistics (ID cards, desk setup, welcome kits, asset collection).
• Employee Engagement: Conceptualise and execute on-site engagement initiatives to boost morale. This includes organizing events on a monthly basis; helping with team lunches, festival celebrations, and town halls in collaboration with the People Team.
• HR Operations: Maintain accurate employee records/databases and assist in preparing employment-related letters.
• Respond to and resolve employee queries related to facilities and administrative matters.

What We Are Looking For

• Bachelor's degree or equivalent practical experience.
• 3 to 5 years of experience in Facility Management & HR with a focus on facilities, hospitality, corporate services, and property management.
• Proven ability to multitask, prioritise, and manage projects in an extremely fast-paced environment.
• Good communication skills
• Detail-oriented
• Experience using MS Office suite is a must (Word, Outlook, PowerPoint).
• Ability to interact with all levels of the organisation in a professional manner.

We are a team of self-starters who excel in their fields. We believe in giving you responsibility, not a task. We want you to have ownership and pride in your work and see your work's positive impact on your colleagues, our customers, and the world. We believe in providing transparency and support so you can do the best work of your career.

Hybrid Work @ Eightfold: At Eightfold, we believe our best work happens when we collaborate closely, learn from one another, and build together. We follow a hybrid work model that combines flexibility with a strong emphasis on in-person collaboration to foster innovation, culture, and rapid execution.

Eightfold.ai provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability.

Our customer stories- https://eightfold.ai/customers/customer\-stories/

Press- https://eightfold.ai/about/press