Finance Administrator

Location: Central London (25 North Colonnade & St James Square)

Employment Type: Full-time, Permanent (40 hours per week)

Working Hours: 8:00am – 5:00pm, Monday to Friday

Working Arrangement: On-site only – No hybrid or remote working available

What This Job Involves Reporting to the UK Finance Lead, Contract Support, you will be responsible for supporting the business in maintaining the client's facilities in all aspects of finance management.

This is a site-based Finance Administrator position supporting two Central London locations: 25 North Colonnade and St James Square. You will manage end-to-end facilities finance activities, including procurement administration, invoice processing, budget support, and financial reporting, ensuring compliance with client requirements and achievement of finance KPIs.

Please note: This role requires mandatory daily attendance at both sites on a rotating weekly schedule. You will be required to work on-site at each location every week, with no provision for remote or hybrid working. Candidates must be able to commit to this working arrangement as a permanent feature of the role.

What your day to day will look like: Procurement & Purchase Order Management

• Manage the complete purchase order lifecycle from requisition through to closure, ensuring compliance with procurement policies and client requirements
• Coordinate stakeholder approvals and maintain comprehensive audit documentation
• Engage with service partners to ensure correct purchase orders are used and invoices are submitted in the correct format and timeframe
• Liaise with Facilities Management teams to ensure timely raising and distribution of purchase orders
• Support new supplier onboarding and conduct regular meetings with service partners to resolve queries and clear aged debt.

Invoice & Payment Processing

• Manage the procure-to-pay cycle, including goods receipting, invoice matching, and payment processing
• Review monthly supplier statements and resolve discrepancies promptly
• Ensure invoices are processed within agreed timelines to meet client finance KPIs.

Financial Planning & Reporting

• Support Site Leads in preparing quarterly budgets and forecasts based on business priorities and operational needs
• Conduct variance analysis to identify performance drivers and provide actionable insights to budget owners
• Produce financial reports including monthly management accounts, weekly performance updates, and site-specific spending analyses.

Stakeholder Management

• Deliver excellent customer service to internal and external stakeholders
• Work closely with Site Leads to ensure effective communication between JLL and service partners
• Maintain regular communication with UK Business & Public Sector portfolio colleagues.

Technical Skills Essential Skills & Experience

• Strong knowledge of procurement processes and procure-to-pay cycles
• Experience in financial reporting, budgeting, and variance analysis
• Proficient in Microsoft Office applications and financial systems.

Personal Attributes

• Strong communication and interpersonal skills with ability to engage stakeholders at all levels
• Analytical mindset with strong problem-solving capabilities
• Self-starter who can operate independently with limited guidance
• Proven team player with customer focus and commitment to quality
• Excellent planning and organizational skills with attention to detail
• Flexibility to work across two sites on a rotating schedule

Additional Information The responsibilities outlined above are not exhaustive. Additional duties may be required to support the account and respond to evolving business needs.