Sales Coordinator

Sales Coordinator (with Property Marketing focus) Position overview: The Sales Coordinator (with Property Marketing focus) role provides comprehensive support to commercial real estate brokerage teams by combining property marketing expertise with sales coordination capabilities. This role supports marketing activities for commercial properties while providing high-level administrative and operational support to brokerage producers.

Primary Responsibilities And Qualifications Property marketing

• Create marketing materials including brochures, flyers, email campaigns, and social media content
• Partner with internal teams to develop property marketing collateral and manage timelines
• Maintain property marketing materials, presentations, and client deliverables
• Manage property listings across platforms (CoStar, LoopNet, MyListings) for accuracy
• Coordinate photography, videography, signage installation/removal and vendor services
• Coordinate broker events and open houses

Transaction support

• Develop meeting materials including market surveys, tour books, and competitive sets
• Conduct site search analysis utilizing GIS data and analyst reports
• Create and edit presentations, pitches, and client deliverables for prospect meetings
• Maintain contact/distribution lists and email distribution schedules
• Prepare deal documents including, including but not limited to RFPs, LOIs, renewal letters, and status reports
• Monitor deal progress and update CRM databases
• Track client projects from start to completion

Administrative support

• Track and process expense reports according to company policies
• Coordinate calendars, schedule meetings, and provide general administrative support
• Manage email correspondence ensuring timely response and follow-up

Required qualifications

• Bachelor's degree or equivalent experience preferred

• 1-2 years of experience in marketing, business development, or commercial real estate support

• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

• Working proficiency using AI platforms, Adobe InDesign and Canva

• Exceptional organizational and project management skills with ability to manage multiple stakeholders and prioritize/ multi-task effectively

• Excellent written and verbal communication skills with impeccable attention to detail

• Self-starter with ability to work independently and as part of a cross-functional team

Travel required

Responsibilities noted above are not all inclusive and are subject to change depending on business demands.